Who Should Assist You in Picking a Church Management System?

Are you ready to purchase your first church software? Wait; do have the skill set required to evaluate which CHMs will work best for the church?

The piece of software you purchase for your non-profit is going to serve you for a long time (at least the next few years). Not choosing CHMs that fits the needs of the church can lead to mismanagement. The time you invest in picking ideal church management software will be of great worth.

The software becomes the lifeblood of the churches as they support in the execution of all managerial functions such as funding, accounting, event management, etc.


The following are the most popular approach taken by the church members for choosing their next CHMs.

1. Go solo

This is a scenario where a singular person is liable for conducting the research on the different CHMs. The selection procedure is often exhausting for inexperienced individuals. It is well-accepted practice for the smaller churches as there are only a few members of the staff.


  1. Quick – Investigating the various options, interacting with the sellers and taking the demo is speedy.
  2. Simple – Giving attention to each and every detail of the CHMs is easy to single handedly. Every person has unalike outlook as a consequence selection can get complicated within a group.
  3. Certainty – As an individual is performing the assessment there is the only perspective to consider; therefore no bewilderment is faced with the judgment.


  1. Unreliability – If a wrong choice is made the person who takes the decision is blamed for committing a mistake.
  2. Perceptibility – Every individual has a different viewpoint; a single person may not know the requirements of the other departments.
  3. Self Serving Bias – It is human nature to be inclined towards what we crave for self-seeking purposes.

Conclusion – Going solo is precise only when the time and resources are limited or it is just a startup. Jot down the church’s requirements to know the crucial parameters for buying the software.

In case the number of daily visitors is greater than 100 avoid this approach entirely. With such a size undoubtedly you will have people who can evaluate the options along with you. Discuss with your team and other people who will use it before the final take. Let everyone review and shortlist the best option available. It will avail you profit as their refusal towards an irrelevant programming product can save a fortune.

2. Teamwork Makes the Dream Work

The common method for churches with a colossal team is a communal approach. The reason is evident – here the software will be utilized by several people working in different positions. The major players will include the pastor, accountant, technical staff, ministers, churchmen and other stakeholders.


  1. Insight from Everyone – The decision is influenced by the entire team as a result the system chosen has ample of features to suit everyone’s needs.
  2. Synchronized Conclusion –The purchase will be made after all and sundry agree therefore no disputes will rise in future regarding the system.
  3. Enhanced Assessment – Once you explore the entire alternatives and study their pros and cons the staff can speed up the appraisal process. Having more number of people means different people can investigate the diverse aspects on the matter. They will not only identify the needs but also assist in implementing what you plan.


  1. Harmonizing – Due to the involvement of numerous parties buying becomes an endeavor as happens after consulting all of them.
  2. Preference on Basis of Division – Righteously the verdict should be in favor of all the departments; the possibility of the decision being distorted by the division handling the purchase is high. The highest authority is the chief pastors; if his / her choice is predisposed the products purchased will not be appropriate for running the church.
  3. Scattering the Staff Members – During the course of selection you will do meetings for many days; it creates disturbance in the routine. It might be possible that the members discontinue the chores of the church.

Conclusion – For larger churches the entire team should be prepared for the making the choice. The individuals involved in the decision-making should be minimized. Every person present in the selection meetings can provide the insight of the non-participates.

3. Consulting the Experts

An outsider brings his / her knowledge to the desk in order to support the church members in picking the software.

Those who have been active in the field and hold expertise in reviewing the church software are approached by the pastor. This path is rarely followed by the people but can have an affirmative consequence. Usually the consultants have an apposite questionnaire to categorize the requisites.


  1. Meeting the Goals – A professional with an authentic understanding of the current software acts as a mentor and lend a hand in finalizing the software.
  2. Assurance – The recognized church system analyst can facilitate you during the entire course of action. Example – they can ask the vendors to send you proposals. You surely have to pay extra pennies to the experts however it will eliminate all the uncertainties from your mind. You will confident about your picking!


  1. Increase in Budget – The church has to remunerate the consultant for his / her advice.
  2. Non-objectivity – The CHMs analyst may be in some way promoting a particular vendor for gaining profits.
  3. Lesser Options – The connoisseurs skip the small brand of CHMs principally who do not have a proposal department. It is likely for a couple of software products are not included in your list of desirable programming products.

Conclusion The churchman with a bigger budget can explore this substitute. Whichever organization or person aids you in selecting the church software must have expertise over the latest software technology. They will shield you from selecting software exclusively on the responses of the team members. The experts logically examine the feasibility of the system to work for your church model for the final pronouncement.

Eventually either you will pick and choose or make the decision along with your team or a consultant. The input to the selection process is the information you collect about the prerequisites of the church.

Now you are enlightened about the ways to pick software to begin your journey of acquiring one for running the church errands effectively.

If you have any questions, please ask below!