Importance of Using Online Project Management Software

software-project-managementIf you are planning on managing a project of any size, you will need more than spreadsheets. Colored boxes in a grid backed up with email can only do so much. Soon enough, it may dawn on you and your team that you need to make use online project management tools that will not only increase your capacity to professionally manage your projects, but will also save you time and help your team collaborate effectively. One option for teams that want to employ feature-rich apps that help in successful managing of projects is web based project management. Let us take a look at some advantages of online project management software.

Easy access to files

Web based project management software makes it easy to access your files. The fact is that your team spends a fair of its time online anyway. So online task collaboration tools are simply another way for them to work together online. The project collaboration tools employ user-friendly interfaces that make them easy to learn. It is just like another website.

In addition to that, you can access the files from any location. Whether your team is in the office, on the road, or at home, it can still view the latest risk log or project schedule. Web project management also offers some security benefits because you do not need to save files on a flash drive that could easily get misplaced. As a substitute, you can access the latest copy of all relevant files from whichever location you are in.

Get real time information

Web project management makes it very easy to get hold of your project files. Therefore, there is no excuse for being unable to maintain everything up to date in real time. Online task management enables your team members to record their status quo, update their tasks, and complete their timesheets on the go. If they are using the project management tools as their main interface for the working day, there is no need of using another application to update issues or submit documents.

The other benefit of online project software is that you can utilize the built-in reporting features to obtain information regarding project status and progress.

Team collaboration

This project management tool has an advantage of toting collaboration features. When you work with virtual teams which is the case for most of us, then you can share files, set up email alerts, send instant messages and engage in discussions.

Create a Gantt chart and easily manage projects

One of the most widespread ways to manage projects is to use project planning tools based on Gantt charts. This kind of software is powerful for project planning. But there are so many tools out there so it is really easy to get lost. If you do not want to look through dozens of solutions, there is one you should give a try. It is GanttPRO online Gantt chart maker.
In GanttPRO, it is easy to create Gantt chart and then manage your projects. This tool has all the features described above plus some more: cost and resource management, deadline management, baselines, and more.

Your team can save itself the hassle of having to send lots of mail. Instead, it can engage in group chats. Additionally, project management online software has tools that record and archive these discussions. This will come in handy when you wish to pull the complete history of the decision making process. In summary, your team’s productiveness is greatly bolstered by web based project management. This is as a result of security features, back up tools, collaboration features and real-time access to crucial project files. Are you having some difficulty effectively managing your projects through use of spreadsheets and email, why not give online project management software a try?

If you have any questions, please ask below!