With the great advances in technology that have been occurring of late, it is becoming much easier to work effectively from anywhere. Whether you need to collaborate on a project with a colleague on the other side of the country or organize team tasks from your phone, there is a tool that will help your work team be more effective. While some of these tools come and go, others are here to stay. Here are four of the best tools that companies are using to be more collaborative and effective in their work.
Paperless Filing System
Paper filing is a practice of the past, with electronic filing systems becoming the new norm. Use an electronic document management system such as DocBuild Plus to instantly turn any web page or e-mail into a PDF document that you can store anywhere. With this particular tool, your PDF stores in a viewer that you can then organize or export to another storage system. Not only does this set the stage for the ability to share documents easier, but it cuts down on the costs and negative environmental effects caused by printing.
Once you have started saving your documents as PDF and other formats, rather than printing everything out, you should begin thinking about the best place to store them. Traditionally, companies have had a hard drive that is accessible on in the office and on company computers. With staff members having an increased need to work from anywhere and any device these days, cloud storage is becoming more common. Many organizations are investing in cloud storage space through DropBox, Google Drive, SkyDrive, and other companies. Each has its own advantages and pricing options, but all allow staff to access documents from anywhere, making them more effective n their work.
Google tools are a great resource for companies that need to work collaboratively. For small companies and teams, you can even access most of these tools for free. Google Tools consists of a number of great resources, including shared calendars, a picture storage platform, and a form builder. Google Drive also allows you to create spreadsheets, documents, and presentations and share them with others. You can allow others to view these docs or edit them, making it a great collaborative tool.