Generally, we do a lot of activities in our day to day lives, and all these activities have different priorities. This means these activities should be accomplished in a specific order. In business also there are certain tasks to undertake, in stipulated time and that too in an efficient manner. Because in business, the stakes are high, and you can’t afford to mess things up.
Task Management software takes care of all the tasks that you need to perform in a seamless and streamlined manner. It will give you the ability to manage tasks as per their priority and monitor them through their life cycle. It helps complete projects more efficiently by prioritizing everything.
While managing, we always have the results in mind, which makes it easier for us to figure out our next. Using just some boards and markers for planning a task works to a point, especially when the task is small. But when it comes to planning a much bigger task such as the manufacturing process of a particular product and so on, then you need some technology backing.
Task management tools will help you plan the process by helping you decide beforehand the things that are required to accomplish the task. This will give you a head start for the kind of result you want to achieve from that particular task.
The process of managing a task right from the beginning to the execution demands a lot of organizational skills. Task management tools can take some load off your shoulders and make it easy to organize and manage everything from one place.
From the most basic level, task management software can help prioritize tasks, share updates, and keep everything organized. Organizing a task involves visualizing the progress of tasks that are currently going on. This way, TMS can give you information, which in turn can increase your productivity.
TMS tool can provide you with analytical data to improve your overall productivity. TMS produces reviewable data that can be easily grasped so that end users can get an idea about how things were done, how they are doing it now, and how they can improve that process. This is an integral part of that as it can give you the exact information required to improve the quality of the product better.
Features that make a Task Management Software best
1. Email & Notifications
The users can get notified by an email when there are changes in the task, such as a new task created, change in schedule, task completion, or other change in similar attributes.
More complex the project, more documents you will have to handle, and this is where you need the integration of some billing tools in your Task management software. The software can track your expenses to provide transparent and quick reporting on budget expenses.
3. Assignment creation
While managing a task, it is imperative to have everyone’s assignment outlined and clearly visible. This makes it easier to know who has the responsibility and avoid any misunderstanding.
A right TMS can make it easier for you to schedule your day to day activities. Scheduling makes it very clear who is having what and their deadlines. This way, when someone has unscheduled time on their slot, the remaining tasks can be handed over.
Transparent and clear communication is vital to run any project smoothly. In traditional methods of transferring messages, they tend to get lost or reach the wrong person. A message board in TMS can provide every member with updates and new messages regarding current tasks.
In big organizations, there are often projects which may require the collaboration of hundreds of thousands of people. This means people of different teams may also have to be roped in. A TMS software ensures that such interdepartmental networking is seamlessly organized, and quick communication is made possible.
7. Document Storage
The more people get involved, the more effort it will take to organize all the documents. TMS can offer a centralized system where all the documents get uploaded, and the team members can access it using their login ids.
8. Analytics and reports
The analytics keeps tracks on the assignment assigned to everyone, resources used, time took to complete tasks and overall productivity of the team. The data can be stored and used later to improve the performance of the team
9. Integration with other tools
When working with multiple projects, the TMS should have the capability to integrate with other tools like Visual Studio and Eclipse. This can prove useful for the developers.
10. Resource management
Keeping track of the resources used by the team during the duration of the project can be a headache, even if you are using a spreadsheet. The TMS helps you make a list of items available during the project, how much of it is being used et al. The system will keep track of it.
When choosing a Task management software, take your time, because it isn’t something that you should just throw darts at. There are a lot of options available out there. You need to pick a task management tool, which will not only keep your team more organized but also boost their productivity.