1. The desk should be a central point for everything
The desk should be user-friendly during the execution of the activity by enhancing comfort as well as ease of implementation. The corner office desk should be able to serve you well without the need to move it around so much. You should have easy access to the things you need while still seated in your chair. The surface area of the desk should be wide enough to accommodate all your work. The desk is a place to work from but not a storage point. Ensure the things you have on your table are minimal.
2. Set out the desk categories clearly
Anything on your desk is temporary or permanent. Temporary items are the ones which are put on the desk occasionally, but permanent features sit on the table almost permanently. Permanent stuff categories include:
- Equipment- These are supporting machines while you are doing your work. Those to place on the top of the desk include the computer monitors, the keyboards, telephone, mouse and any other machine which you might require too often while on work. The other set of equipment apart from those to place on the desktop are the ones which require placement in the drawers. These may include the staplers, label makers, paper punch, and tape dispensing tools and any other equipment which you occasionally use in the office.
- Supplies– These are the things which need to be added to stock once in a while to keep the office running. These may include pencils, rubber bands, rubber clips, paper pads and much more. Only keep what you need on the table and put the rest in the supply room and only take when the ones on the desk get finished.
- Decoration: – Maintain at the bare minimum anything which does not serve any purpose rather than aesthetic reasons on your desk.
- Reference: -These should not be on the table top but rather on the book shelves and the file cabinets.
The temporary category comprises of the following items:
- Input – Work on them rather than keeping them on the desktop.
- Action reminders – These are the ones which are meant to remind you of a particular action. Maintain them at the lowest levels.
- Support materials – These are the ones which help in the execution of a task.
3. Only keep what you require on the table
Avoid having a bunch of things on the desk so that when you look at them, they act as reminders of what you are supposed to do. It is the work of the action reminders and can be handled best by software or other lighter tools.
4. Sort the inputs appropriately
Anything you receive on your desk can be categorized differently and given treatment in different ways depending on the purpose they serve. It can be either informational, active material or trash. Informational materials need to be read then stored or moved to trash.
Any action-oriented input material should be dealt with if it is possible to sort it within 2 minutes, however, if you cannot do so, you need to put the item on the list and work on it at the relevant time.
5. Have only appropriate work centers on your desk
A center is a place from where an action is taken and distributed to the surrounding. It serves as a hub. These are almost equal to the categories aforementioned, but categories are much more detailed.
The central work centers on your table include the following:
- From the desktop you have, the call centers, computer center as well as capture tool center.
- From the drawers, we have the following centers: writing, filing, and, the finance centers.
6. Apply the PLACE principle
These are desk organization tactics which are very efficient in maintaining the neatness on your table, the letter means,
- For P which stands for purge means that you should always get rid of every item on your desk which is of no more use.
- L which stands for like advocates that all like things should be grouped together.
- A stands for access, and it advocates that the grouping of the items on your desktop or the drawers should be based on the frequency of access. What you do not use much should not be on the way of what you use most frequently.
- C stands for containing, and this means that stuff should be contained in binders and files rather than being left freely everywhere.
- E stands for evaluating which means that after doing your chores, you should sit back and look at it to assess the success rate. If anything needs changing; do it right away.
7. Apply consistency at your work
If you follow a particular process of executing a task, follow the same principles even when at home.
8. Have a brief mobile case to help you decongest the desk
Why you need to set up your office desk?
It feels good to work from an organized place, and you end up saving so much time. Also, ensure the desk is organized to your level best to reduce work-related stress.
Contributed by https://www.cornerofficedeskguide.com/