The reception area of your office is the first thing that people would see, including potential clients. This makes it important to ensure that it will create a favorable impression. That being said, the rest of this post will briefly tackle some of the best things that you can do.
Use a Reception Management Program
One of the most promising solutions is to use a reception management program. Rather than having a receptionist, you can harness the power of technology and use a software for visitor registration, such as what is being offered by Greetly. The latter will provide self-service log-in to visitors. They can sign through an app and their picture will be taken. They will also be automatically directed to the person they are looking for.
Aside from improving efficiency at the reception, programs like Greetly is also practical in terms of cost as it’s affordable. There are different packages that are available to suit your budget.
Make it Comfortable
Nobody wants to be kept waiting. If somebody has to wait, make sure that person will feel comfortable. With this, another way to improve your office reception is to provide comfortable seating. If the chairs are stiff and uncomfortable, your visitors will feel like they have been waiting for a long time even if it has just been a couple of minutes. Also, the temperature in the reception area is important to ensure comfort.
Use Plants
If you are thinking of the best ways to spice up the reception space, one thing that you can do is to use indoor plants. Greenery in the office can provide environmental, health, and psychological benefits. It can help to greatly improve aesthetic appeal. It can also add moisture to the air and there are plants that can absorb natural pollutants, which will have a positive effect on comfort. Plants can even be effective in providing natural stress relief.
Offer Refreshments
Entrepreneur suggests some of the best ways to create an impressive reception area, and one of the recommendations is to offer refreshments. Your visitors will appreciate it if they are offered something to drink while they are waiting. After all, coffee, tea, and water won’t be too much of an expense for a business. Having a bowl of sweets will also be a good idea.
Provide Wi-Fi Access
We are living in a connected world and internet is one thing that many of us cannot live without. With this, the reception can also be improved if there is internet access to your visitors. Make sure that the Wi-Fi password is visible so that they won’t have to ask. When they are connected to the internet, they will be entertained and they won’t easily notice if they have been kept waiting for a long time.
Because first impressions last, follow the tips that have been mentioned above to make the reception area of your office more welcoming. From the use of a digital receptionist to providing Wi-Fi access, there are many things that can be done to make visitors entertained and welcomed.
We use Greetly in our office and highly recommend it.