How to Write a Proper Resignation Letter

Just like we need a job, there comes a time when we have to move on to some different job as part of career development, for personal reasons or for workplace issues. It is important to write the resignation letter in a formal and appropriate manner. Leaving the workplace does not give you the liberty to express your negative emotions which might impact you later in your career while you look for a new job, because who knows you might need reference of your past employer then. Following some simple tips will definitely help you make your resignation letter sound good.


Resignation letter example

Keep it basic! Be sure to include basic information such as the last day of working, and of course mention that you are resigning from the position. Be kind and grateful for the opportunities provided by the employer. There is absolutely no need to write long explanations for resignation. Try to make it to the point and brief.

Give a prior notice: Make sure that you give resignation notice at least 2 to 3 weeks prior to your resignation date unless the circumstances do not allow you to stay any longer. Following this tip is a proper resignation etiquette. A next day resignation notice can put your employer in trouble and hopefully you do not want to do that. Everything that you do will come back at you later in your career. If you try to be too harsh deliberately, then your past employer can act harsh with you when you might need his reference for your next job.

Don't vent: If your work place is bad and that is the reason why you are resigning, then it would not look good on your resignation letter. So, it is better to keep those harsh details to yourself. Your resignation will also go in your employment file permanently, and you do not want to vent your anger in there. If you are short on reasons then here are a few of them that I could think of:

  • Career growth
  • Family circumstances
  • Better job and position at new company
  • Long travel time
  • Career change
  • Need challenges at work
  • Going for higher education
  • Relocation

Offer assistance: It is a good etiquette to offer assistance and help at the job for a few more days after resigning. Although most of the times the offer may get rejected, but it will never go unappreciated. If you were working for a smaller company, then they might take some time to fill the position and it is likely that the boss might ask you to stay a bit longer. But this will never happen at a big corporate.

Adios to your co-workers: Make sure you say good bye to your co-workers. Also always let your supervisor or manager know about your resignation plans before you tell your co-workers. It is always better to let the company know first before that find out from co-workers and that causes lot of misunderstanding.

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