The study and knowledge of project management techniques are essential for handling projects and completing them successfully. PMP certification training will help project managers learn important Project management concepts that can help them in planning, coordinating and understanding the complexities of the project. Individuals with good project management experience and knowledge are in good demand as they possess the knowledge of handling complex industrial and commercial projects.
Project management concepts are not confined to one particular sector. Project management is necessary for IT, construction, industrial and service sectors. Though the requirements and complexities may differ from one sector to another, one thing that is common in all the sectors is that they work towards the goal of delivering flawless end product or service to the client.
One of the primary objectives of project management is to forecast or predict threats beforehand and prepare countermeasures for these threats and ensure that the project is completed successfully. Though it is not possible to foresee all the risks, with effective project management techniques these risks can be curtailed to some extent or limit their catastrophic effect on project success. If the right project management methods are not employed by the organizations then there is every possibility that it might affect successful delivery of the project.
A good project management includes the following activities:
- Planning
- Organizing
- Staffing
- Directing
- Controlling
- Representation
- Innovation
Setting Objectives
One of the core requirement for a project to be successful is to set up effective objectives. By setting up good objectives, it would result in better outcomes. It is very important that the objectives are precise. The objectives should not be vague.
Though an organization sets one objective, internally there are some additional objectives that the team has to meet in order to meet the main objective. These interim objectives can be classified as performance, quality, budget, and time. When all these internal projects are satisfied it would lead to successful completion of the project that is aligned with the primary objective of the project.
It is important for the team members to meet all the criteria of the internal objectives of the project and it is the responsibility of the project manager to ensure that these objectives are achieved in the desired manner. If these objectives are not fulfilled then it would lead to project failure as it would affect the desired outcome. In this article, we will be focusing on the internal objectives and discuss each in a detailed manner.
Performance
For a project to be successful. It is important that all the members associated with the project give their contribution. This would include team members, project managers, and top tier management officials. To make project success is not a one man show; on the contrary, it’s a complete team effort. When each member associated with the project contributes, then it will enhance the overall performance of the project and will result in enhanced productivity.
Quality
The quality of the final product or service is very important, and for this to happen it is necessary that project teams work in tandem. When all the project team members work as a group and share their views, it would reflect on the quality of the final product. If there is communication gap then it will not only affect the quality of the product, but it can the delay the project or sometimes lead to project failure.
Budget
Project budget is allocated in the initial stages of the project. It is the responsibility of the project managers that the project is completed within the allocated budget. If at any point the project managers feel that the project would exceed the budget, then they have to report this to the stakeholders, and request for additional budget for completion of the project.
Time
Time management is very critical not only in project management but it is important in every aspect of life. If time is not properly managed then it will lead to project delays, and in some cases organizations have paid penalties to the clients as they could not complete the project in specified period of time due to improper time management. So it is important that project managers keep a hawk eye on the deadline date and ensure that the project is progressed steadily and ensure that it will be completed within or on specified date. It is always recommended that the project is completed before the specified date so that they have additional buffer time to address discrepancies within the project and deliver it to the client on the specified date.
